Personal Assistant

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Your role at Tony's

We are looking for an Personal Assistant to join our team based in Amsterdam! Your #1 goal will be to make sure that the executive team can run this impact company in the most effective way by fostering a smooth operational rhythm through orchestrating schedules, handling admin and smoothen communication, processes, and planning.  We’re looking for someone who is a proactive problem-solver with a knack for creating structure and fostering strong connections.

You are a people person that loves interacting with people right across the business but in parallel you have great judgement and discretion, which means you are trusted and respected across the business – so people share their thoughts and feelings with you and you know when and what to pass on to the leadership group to help the business keep getting better (you are also not afraid to share your own thoughts too when it matters).

You also strongly believe in and role model the values and behaviours of the company. As a fast growing, entrepreneurial company you are comfortable rolling up your sleeves and helping where help is needed - this is just in your DNA and Tony’s can always use an extra hand.

You'll be an integral part of our FBI Team and report directly to the Chief of Staff.  In this role you will work across all levels of the organization and will work closely with the  Senior Executive Assistant supporting multiple chiefs like the Chief of People & Culture, Chief of Finance and Chief of Brand and Communication.  You'll be the backbone of our executive team, ensuring smooth operations while handling sensitive information with the utmost confidentiality. This is a fantastic opportunity for a proactive and forward looking professional who wants to be part of something truly revolutionary!

What you will do:

  • Manage scheduling for company executive(s) and coordinate travel arrangements.

  • Draft, review and send communications on behalf of company executive(s) and maintain clear lines of communication.

  • Create the company year calendar and align on the yearly planning with company executive(s) and their teams and share agenda invites for the year ahead.

  • Organize and prepare for meetings/ team events, including gathering documents and attending to logistics of meetings/team events.

  • Prioritize emails and respond when necessary.

  • Act as a central point of contact for stakeholders across all levels within the organization, fostering strong working relationships and facilitating smooth communication channels.

  • Ensure key information is organized and readily available by maintaining various records and documents for company executive(s).

  • Optimize processes and implement these as part of enhancing overall efficiency and effectiveness of the executive team.

The ideal candidate:

  • Minimum of 3 years of Executive Assistant experience in a dynamic fast paced international environment with experience managing multiple individuals across the organisation concurrently.

  • Good verbal and written (English) communication skills.

  • Enjoy creating structure, taking ownership, and think ahead.

  • Flexibility and adaptability to evolving priorities and tasks.

  • Experience using tools such as Outlook, Teams, Excel, PowerPoint, and TravelPerk to manage tasks, schedules, and communications efficiently.

  • Salary range between 46-57k annually inc. 8% holiday allowance.

  • We are all about being more in person than apart. This means we offer flexibility but see each other in the office on average 3 days a week. More is fine!

  • Believe wholeheartedly in Tony’s mission. You live our core values: outspoken, willful, entrepreneurial and makes you smile.

  • Raise the bar. Challenge yourself and team Tony’s to increase our ambition and to accomplish our mission. Make mistakes along the way and learn from them.

  • Last but not least, you can deal smoothly with the challenges that come with a growing company, and positively contribute to team Tony's performance.

Sounds like you?

Are you passionate about making a difference in the world? Look no further! If you're ready to take the chocolate industry to new heights with us, we'd love to hear from you! Please send your direct application, no agencies. We can't wait to hear from you!

Everybody is welcome to apply. From classics to limited editions, we know that different flavours make life more inspiring. And not just in our chocolate assortment. At Tony’s, we welcome everyone with equal enthusiasm – regardless of race, colour, age, gender, sexual orientation, nationality, disability or veteran status. Crazy about chocolate, serious about people.

a peek into Tony’s Homebase in Amsterdam

our core values

Our values are our compass and guide us when making choices, they are: